Retaining & Removing Election Files
Last updated
Last updated
After certification of an election and before configuring a new election, all election files and data should be saved and the election package removed from the previous election.
VotingWorks recommends retaining the following files after each election:
Ballots should have been secured post-tabulation. Follow state guidelines to ensure proper retention.
All election data should be retained for at least 22 months in the following storage conditions:
Temperature: 5C-40C (41F-104F)
Relative humidity: 5% to 85%, non-condensing
All VotingWorks paper records and USB drives are specified to last at least 22 months when stored in these conditions.
To save the recommended VxAdmin files, follow these steps when logged in as an election manager:
Next select Settings from the side menu and Save Logs. Machine log files are saved in the /logs folder on the USB drive.
In VxAdmin, log in with a system administrator card, select Election from the side menu and select Unconfigure Machine.
In VxScan, log in with an election manager card and select Unconfigure Machine.
VxScan CVRs include the VxScan's CVRs and ballot images. The log file contains the logs. To save the VxScan files, without the ballot box and follow the following steps:
Log files contain records of user interactions with the machine (e.g., election officials and poll workers unlocking the machine, voters casting ballots, etc.) as well as internal system information (e.g., the status of paper running through the scanner, errors, etc.). .
