VxCentralScan Hardware Setup

Part of the Central System, VxCentralScan is used by election administrators to rapidly scan ballots.

Hardware Overview

VxCentralScan is a commercial off-the-shelf (COTS) laptop pre-installed with VxCentralScan software that connects to a Ricoh scanner.

VxCentralScan in cases
VxCentralScan set up

Two models of Ricoh scanners are supported: fi-8170 and fi-7600. The smaller fi-8170 (shown above) can scan batches of up to 30 ballots. The larger fi-7600 can scan larger batches of up to 100 ballots.

VxCentralScan Setup

VxCentralScan can be set up through the following steps:

  1. Unbox and set up Scanner:

Remove scanner and power cord from case
Attach and pull out paper trays
Plug cords in
Press the power button to turn on

2. Setup VxCentralScan laptop:

remove and document seals as necessary
lift the latches
Remove laptop
Remove components
Plug components in

Packing Up VxCentralScan

To pack up the VxCentralScan, simply place all of the components back into the case as displayed above and package the batch document scanner. Secure the laptop case as required by sealing the eyelets highlighted below.

Imprinting

Both the fi-8170 and the fi-7600 can be used with an optional imprinter, the fi-819PRB and the fi-760PRB respectively. See the user guides for the fi-819PRB and fi-760PRB for assembly instructions. The scanner should be off when attaching the imprinter. After the imprinter is attached, adjust the paper guides on the imprinter to match the paper width of each batch, which is 8.5" for hand marked paper ballots or 8" for machine marked paper ballots.

After the imprinter is attached, adjust the paper guides on the imprinter to match the paper width of each batch, which is 8.5" for hand marked paper ballots or 8" for machine marked paper ballots. This adjustment is necessary to ensure that imprinting is done outside of the ballot marking area on each ballot.

Scanner Maintenance

Clean the scanner before every election. The rollers should be replaced occasionally depending on scanning volume. Consult VxAdmin & VxCentralScan Maintenance Manual for instructions on cleaning and maintaining the Ricoh scanners.

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