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  • VotingWorks
  • Central System Setup
    • VxAdmin Hardware Setup
    • Configure VxAdmin
    • Setting Date & Time
    • Smartcards and User Roles
    • USB Formatting
    • Save Election Package
    • Unlocking/Locking Hardware
  • VxScan
    • Configure VxScan
    • Election Manager Settings
    • Additional Poll Worker Actions
    • VxScan Error Messages
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  • Logic & Accuracy Pre-Election Testing
    • L&A Overview
    • L&A Cleanup
  • Election Day Guides
    • VxScan Setup
    • Opening Polls
    • Assisting Voters
    • Closing Polls
    • Packing Up VxScan
  • Election Night Guides
    • Tally Results
    • Write-In Adjudication
    • Manual Tallies
    • Reports
    • Mark Results as Official
  • After Election Night
    • Retaining & Removing Election Files
  • Checklists
    • Pre-Election Setup Checklist
    • L&A Testing Checklist
    • Election Day Checklist
    • Election Night Checklist
  • Reference
    • COTS Hardware
    • Printer FAQs
    • Supply List
    • VVSG TDP Requirements
    • Election Package Specification
    • Seals and Port Blockers
  • VxCentralScan
    • VxCentralScan Hardware Setup
    • Configure VxCentralScan
    • Election Night Checklist - VxCS
    • Central Scanning
    • Retaining and Removing Files - VxCS
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  • Removing Election Files
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  1. After Election Night

Retaining & Removing Election Files

PreviousMark Results as OfficialNextPre-Election Setup Checklist

Last updated 9 months ago

Retaining Election Files

After certification of an election and before configuring a new election, all election files and data should be saved and election package removed from the previous election.

VotingWorks recommends retaining the following files after each election:

Note: Ballots should have been secured post-tabulation. Follow state guidelines to ensure proper retention.

VxAdmin

To save the recommended VxAdmin files, follow these steps when logged in as an Election Manager:

  1. Select Reports from the side menu, select Full Election Tally Report, select Export Report PDF.

  2. Then select Export Report CSV.

Next lock the machine and log in as a System Administrator. Select Settings from the side menu and Save Log File. Machine log files are saved in the /logs folder on the USB drive.

VxScan CVR Files

  1. Insert Election Manager Card

  2. Select CVRs and Logs from the side menu

  3. Insert a USB drive

  4. Select Save Log File

  5. Select Save CVRs

Removing Election Files

In VxAdmin, log in with a System Administrator Card, select Election from the side menu and select Unconfigure Machine.

In VxScan, insert an Election Manager Card and select Unconfigure Machine.

VxScan CVRs include the VxScan's CVRs and ballot images. The log file contains the logs. To save the VxScan files, without the ballot box and follow the following steps:

Log files contain records of user interactions with the machine (e.g., election officials and poll workers unlocking the machine, voters casting ballots, etc.) as well as internal system information (e.g., the status of paper running through the scanner, errors, etc.). .

setup the VxScan
A detailed description for each event in the log can be found in Github
Retaining and Removing files - VxCS
Retaining and Removing files - VxCS