Check-In / Check-Out Station
At a minimum, two people are needed to check ballots in/out to audit boards for chain of custody as well as keep inventory of the ballot containers audited. One person should be stationed with the ballot containers at all times while another person delivers containers to and from the audit boards (a “runner”). This keeps the audit boards stationary and provides a methodical process for keeping track of each container. If you have more than a few audit boards, be sure to add an additional runner for every 5 audit boards to ensure the delivery and pick-up of ballot containers is not a bottleneck in the process.
When a check-in/out station member delivers a container to an audit board, the batch name and audit board number should be recorded on a Ballot Container Inventory Sheet (example below).
When an audit board indicates it has completed their tasks, the check-in/out station member should:
- verify proper completion of the required paperwork (Audit Board Batch Tally Sheet, Ballot Tally Sheet, etc.)
- ensure the container is resealed
- return the container and tally sheet to the check-in/out station
- note the return of the container on the Ballot Container Inventory Sheet
- deliver any necessary ballots/envelopes to any station that may provide further review (duplicates, write-ins, needs further review)
- enter the candidate totals for the batch into Arlo and mark the batch sheet as “entered” (for batch comparison audits)
- Organizers for paperwork (tally sheets, ballots for review, etc.)
- Device with wifi/cellular to enter ballot tallies into Arlo (laptop, smartphone, etc.)
- Device to open containers
- Materials to reseal containers
- Colored pens [red is recommended]