After certification of an election and before configuring a new election, all election files and data should be saved and configuration files removed from the previous election.
VotingWorks recommends retaining the following files after each election:
Note: Ballots should have been secured post-tabulation. Follow state guidelines to ensure proper retention.
VxAdmin
To save the recommended VxAdmin files, follow these steps when logged in as an Election Manager:
Select Reports from the side menu, select Save Results
Select Reports from the side menu, select Official Full Election Tally Report, select Save Report as PDF
Save Results File
Save Official Full Election Tally Report
Next, login as a System Administrator, select Logs from the side menu and Save Log File.
Save Log File
VxCentralScan Backup Files
VxCentralScan backup files are saved on election night. This file includes the CVRs, logs, and ballot images. If the backup file was not saved on election night, simply go to the Admin menu and select Save Backup.
VxScan CVR Files
VxScan CVR files include the VxScan's CVRs, logs, and ballot images. To save the VxScan backup files, setup the VxScan and follow the following steps:
Insert Election Manager Card
Select Election Data from the side menu
Insert a USB drive
Select Save Backup
Removing Election Files
In VxAdmin, login with a System Administrator Card, select Definition from the side menu and select Remove Election.
In VxCentralScan, go to the Admin screen, select Delete Election Data from VxCentralScan.
In VxScan, insert an Election Manager Card and select Delete All Election Data from VxScan.
