# Software Installation Record Creation When installing VotingWorks applications that will be used in one or more elections, it is necessary to create a record of the software installation. There are multiple requirements, as described below. 3.1.4-I.1 a unique identifier (such as a serial number) for the record;\ 3.1.4-I.2 a list of unique identifiers of storage media associated with the record;\ 3.1.4-I.3 the time, date, and location of the software installation;\ 3.1.4-I.4 names, affiliations, and signatures of all people present;\ 3.1.4-I.5 copies of the procedures used to install the software on the programmed devices of the voting system;\ 3.1.4-I.6 the certification number of the voting system;\ 3.1.4-I.7 list of the software installed as well as associated digital signatures and mechanisms for installation and verification on programmed devices of the voting system; and\ 3.1.4-I.8 a unique identifier (such as a serial number) of the vote-capture device or election management system (EMS) which the software is installed. To satisfy the above requirements, VotingWorks recommends following these best practices related to each requirement. 3.1.4-I.1 - We recommend using the machine ID for this record, e.g. `SC-11-004` If necessary, appending the install date and time can further ensure uniqueness, e.g. `SC-11-004-20250325-1300` 3.1.4-I.2 - This should be the machine ID + the system drive the application was installed to. For example, a machine identified as `SC-11-004` with the VotingWorks application installed to the `/dev/nvme0n1` drive would use the record: `SC-11-004-dev-nvme0n1` 3.1.4-I.3 - As described. 3.1.4-I.4 - As described. 3.1.4-I.5 - Include physical copies of the TDP install instructions or a link to the TDP install instructions for this release. 3.1.4-I.6 - This is the EAC Certification Number, which can be found on the Certificate of Conformance for this VotingWorks application release. 3.1.4-I.7 - Include a physical copy of the COTS Report or a link to the COTS Report that can be found in the [Hash/Checksum Verification of Dependencies](/vxsuite-tdp-v4/software-installation/trusted-build/hash-checksum-verification-of-dependencies.md)documentation, specific to each VotingWorks application release. 3.1.4-I.8 - We recommend using the serial number of the hardware device the VotingWorks application is being installed to. If that is not available, the same identifier used in 3.1.4-I.1 is recommended. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.voting.works/vxsuite-tdp-v4/software-installation/imaging-machines/software-installation-record-creation.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.