Poll Worker Checklist

Equipment Setup

• VxScan Setup

  • Remove and document seal

  • Open top

  • Plug power cable into power backup

  • Plug power backup into outlet

  • Turn power backup on

  • Lift screen upright

  • Open ballot entry flap

  • Attach ballot entry tray

• VxMark Setup

  • Set up printer

    • Remove printer from case

    • Plug power cable into printer and outlet

    • Turn on

  • Remove and document VxMark seal

  • Open all four latches

  • Plug power cord into outlet

  • Connect printer cable to printer

  • Set accessible controller to side

  • Plug headphones into accessible controller

  • Turn on (screen shows "Polls Closed")

  • Set up privacy shield

Open Polls

• Insert Poll Worker Card into VxScan

• Select Open Polls for [Precinct Name]

• Insert Poll Worker Card into VxMark

• Select Print Tally Report - 2 copies will print

• Verify precinct name, date, time and totals are zero

• Retain and/or display the Tally Report as instructed by your election administrator

Assisting Voters

Helping a voter vote at VxMark

• Insert Poll Worker Card

• Select the appropriate ballot style

• Remove Poll Worker Card

• Instruct voter they can begin voting by selecting Start Voting or alternately, provide the voter with headphones and the accessible control for audio instructions

• Allow voter to vote privately

• After the voter prints their ballot, assist and instruct them to:

  • Review their printed ballot (if able)

  • Insert their ballot into VxScan

Helping a voter cast their ballot at VxScan

• Instruct the voter to insert their ballot in any orientation

• If ballot scans successfully, let the voter know their vote has been cast

• If ballot does not scan successfully, help the voter understand the issues with their ballot specified on the screen. Let them know their options which, depending on the issue, may include casting their ballot despite issues, adding marks to their ballot, or receiving a new ballot

Close Polls

• Insert Poll Worker Card into VxScan

• Select Close Polls for [Precinct Name]

• Insert Poll Worker Card into VxMark

• Select Print Tally Report - 2 copies will print, each 2 pages

• Retain and/or display the Tally Report as instructed by your election administrator

Packing Up Equipment

• VxScan

  • Turn off

  • Lower screen

  • Unplug power cord and place in lid pocket

  • Remove ballot entry tray and place inside outer bag

  • Close ballot entry flap

  • Close top

  • Seal ballot entry flap and top zippers together

  • Document seal number

• VxMark

  • Pack up printer

    • Turn off printer

    • Disconnect printer cable

    • Disconnect power cord from outlet and printer

    • Place printer into case

    • Place power cord into case

  • Privacy shield: return to case lid, foam facing you

  • Turn off VxMark

  • Power adapter: return to case, back-left

  • Printer cable: return to case, middle-right

  • Headphones: return to pouch, place atop screen

  • Accessible controller: return to case, front-left

  • All cables: neatly within case

  • Close all four latches

  • Seal container

  • Document seal number

You can find this checklist and guides for the equipment online at https://docs.voting.works/vxsuite/poll-worker-guides