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  • Central System Setup
    • VxAdmin Hardware Setup
    • Pre-Election Setup Checklist
    • Configure VxAdmin
    • Review Definition & Proof Ballots
    • Smartcards
    • Ballots
    • Save Ballot Package
    • VxCentralScan Hardware Setup
    • Configure VxCentralScan
    • Unlocking/Locking Hardware
    • Setting Date & Time
    • Formatting USB Drives
    • Demo Election Definition
  • Precinct System Setup & Diagnostics
    • Configure VxScan
    • Configure VxMark
    • VxScan Error Messages
    • VxMark System Diagnostics & Troubleshooting
  • L&A Testing
    • L&A Overview
    • Central System (only) Checklist
    • Full System Checklist
      • VxAdmin Checklist - Part 1
      • Precinct (VxScan + VxMark) Checklist
        • Ballot Style Checklist
      • VxCentralScan Checklist
      • VxAdmin Checklist - Part 2
    • Print VxAdmin Test Materials
    • Scan Test Decks with VxCentralScan
    • Tally Test Results
    • L&A Cleanup
  • Poll Worker Guides
    • Poll Worker Checklist
    • Poll Worker Training Video
    • Setting Up and Opening Polls
      • VxScan Setup
      • VxMark Setup
      • Opening Polls
    • Assisting Voters
    • Closing Polls and Packing Up
      • Closing Polls
      • Packing Up VxScan
      • Packing Up VxMark
  • Election Night Admin Guides
    • Election Night Checklist
    • Central Scanning
    • Precinct Reporting
    • Tally Results
    • Save Results for SEMS
  • After Election Night
    • Final Post-Election Checklist
    • Processing Late Ballots
    • Mark Results as Official
    • Retaining & Removing Election Files
  • Reference
    • Hardware Specifications
    • Printer FAQs
    • Ballot Printing Specifications & Supply List
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  • The All Contests Ballot
  • Edit Election Definition
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  1. Central System Setup

Review Definition & Proof Ballots

Note: the following steps must be completed by the System Administrator.

PreviousConfigure VxAdminNextSmartcards

Last updated 2 years ago

Once VxAdmin is configured, review the election definition and proof ballots.

First, in the Definition tab, review the Election Metadata.

Then review each contest's data by selecting a contest button. Carefully review the contest to ensure all of the candidates are included, their party labels are correct (if applicable), and their names are spelled correctly.

After each contest's information has been reviewed, take some time to review the ballot samples.

All ballot samples are found in the Ballots tab. The list may be sorted by Precinct or Style using the buttons to the right of Sort number of ballots by:.

To proof or print a ballot, select View Ballotto the left of the ballot to review or use the Print All button to print a copy of each ballot.

The ballot preview will display the ballot, exactly as it will print, for easy proofing and printing. You can toggle between Absentee and Precinct ballots as well as Print or Save the Ballot as PDF.

The All Contests Ballot

One ballot in this view provides a look at all contests across all ballot styles on one ballot. For example, if a county has five county commission districts, this ballot will show each contest on one ballot. It should only be used for display or ballot proofing. It's Precinct and Ballot Styles are listed as All in the list of ballots.

Edit Election Definition

If you find any errors while proofing the definition or ballots, you have one of two options.

If you imported directly from SEMS, you should make changes directly in SEMS, re-export the SEMS files, and then re-configure VxAdmin with the new SEMS files. It's necessary to make edits in SEMS first so that the two systems match when you send files to SEMS at the end of an election.

If you imported a VotingWorks-provided definition file, please reach out to VotingWorks for help editing the election definition.

View Ballot to display a ballot for review or Print All to print each ballot for review
Toggle between Absentee and Precinct, Print of Save the Ballot