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Pre-Election Setup Checklist

If all files were saved on election night or post-election, skip to Remove Previous Election Files.

To prepare for an election, complete the following steps:

Retain Previous Election Files

VxAdmin

setup VxAdmin
insert Election Manager Card
insert a USB drive
select Reports from the side menu
select Full Election Tally Report
select Export Report PDF
select Export Report CSV
select Reports from the side menu
select official Write-in Adjudication Report
select Export Report PDF
select Settings from the side menu
select Save Log File
select eject USB
remove and securely store USB drive
lock VxAdmin

VxScan Log Files

setup the VxScan, without the ballot box
insert Election Manager Card
select CVRs and Logs from the side menu
insert a USB drive
selectSave Log File
select Save CVRs (this may take a few minutes)
select Eject USB
remove USB

Remove Previous Election Files

VxAdmin

insert System Administrator Card
select Election from the side menu
select Unconfigure Machine
lock VxAdmin (skip if continuing to the next section)
securely store System Administrator Card

VxScan

insert Election Manager or System Administrator Card
select Unconfigure Machine
securely store Election Manager or System Administrator Card

Configure VxAdmin

set up VxAdmin
insert System Administrator Card
insert USB drive containing Election Package
select the file name of the correct election package
verify the title and date of election are correct
select Eject USB
remove, and securely store USB drive
select Settings from the side menu and verify the current time and date are correct
lock VxAdmin (skip if continuing to the next section)
securely store System Administrator Card

Create Election Manager & Poll Worker Cards

insert System Administrator Card
select Smartcards from the side menu
insert desired card into the card reader (unprogram if necessary)
select the correct button for the card you are programming
for Election Manager Card, record the PIN and keep secure
repeat for all cards you need to program
lock VxAdmin (skip if continuing to the next section)
securely store all cards

Format USB Drives

insert System Administrator Card
select Settings from the side menu and select Format USB
insert a USB drive
confirm you want to format the USB drive by selecting Format USB
confirm again by selecting Format USB
remove the USB drive
repeat for all USB drives you need to format
lock VxAdmin
securely store System Administrator Card

Save Election Package

lock VxAdmin if currently logged in as a System Administrator
insert Election Manager Card
select Election from the side menu in VxAdmin
select Save Election Package
insert a USB drive
select Save
select Eject USB
after VxAdmin confirms USB ejection, it is safe to remove the USB drive
repeat for all USB drives you need
lock VxAdmin
securely store Election Manager Card

Configure VxScans

insert Election Manager Card
insert USB drive with the Election Package from VxAdmin
verify the title and date of election are correct
note VxScan will be in Test Ballot Mode
remove Election Manager Card
securely store Election Manager Card
repeat on each VxScan

Last updated October 14, 2024.

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Pre-Election Setup Checklist

If all files were saved on election night or post-election, skip to Remove Previous Election Files.

To prepare for an election, complete the following steps:

Retain Previous Election Files

VxAdmin

setup VxAdmin
insert Election Manager Card
insert a USB drive
select Reports from the side menu
select Full Election Tally Report
select Export Report PDF
select Export Report CSV
select Reports from the side menu
select official Write-in Adjudication Report
select Export Report PDF
select Settings from the side menu
select Save Log File
select eject USB
remove and securely store USB drive
lock VxAdmin

VxScan Log Files

setup the VxScan, without the ballot box
insert Election Manager Card
select CVRs and Logs from the side menu
insert a USB drive
selectSave Log File
select Save CVRs (this may take a few minutes)
select Eject USB
remove USB

Remove Previous Election Files

VxAdmin

insert System Administrator Card
select Election from the side menu
select Unconfigure Machine
lock VxAdmin (skip if continuing to the next section)
securely store System Administrator Card

VxScan

insert Election Manager or System Administrator Card
select Unconfigure Machine
securely store Election Manager or System Administrator Card

Configure VxAdmin

set up VxAdmin
insert System Administrator Card
insert USB drive containing Election Package
select the file name of the correct election package
verify the title and date of election are correct
select Eject USB
remove, and securely store USB drive
select Settings from the side menu and verify the current time and date are correct
lock VxAdmin (skip if continuing to the next section)
securely store System Administrator Card

Create Election Manager & Poll Worker Cards

insert System Administrator Card
select Smartcards from the side menu
insert desired card into the card reader (unprogram if necessary)
select the correct button for the card you are programming
for Election Manager Card, record the PIN and keep secure
repeat for all cards you need to program
lock VxAdmin (skip if continuing to the next section)
securely store all cards

Format USB Drives

insert System Administrator Card
select Settings from the side menu and select Format USB
insert a USB drive
confirm you want to format the USB drive by selecting Format USB
confirm again by selecting Format USB
remove the USB drive
repeat for all USB drives you need to format
lock VxAdmin
securely store System Administrator Card

Save Election Package

lock VxAdmin if currently logged in as a System Administrator
insert Election Manager Card
select Election from the side menu in VxAdmin
select Save Election Package
insert a USB drive
select Save
select Eject USB
after VxAdmin confirms USB ejection, it is safe to remove the USB drive
repeat for all USB drives you need
lock VxAdmin
securely store Election Manager Card

Configure VxScans

insert Election Manager Card
insert USB drive with the Election Package from VxAdmin
verify the title and date of election are correct
note VxScan will be in Test Ballot Mode
remove Election Manager Card
securely store Election Manager Card
repeat on each VxScan

Last updated October 14, 2024.