VxSuite is compatible with election definition files from various election management systems including Mississippi’s State Election Management System (SEMS). To create ballots from a SEMS election definition, you'll first need to download SEMS files to USB and then upload these files to Election Manager.
Before creating ballots, you'll need to download two files from SEMS and save these files to a USB drive.
From the SEMS home page, click
Election Management under Elections
In the Election Management view, click
Ballot Styles on the left-hand navigation
In the Ballot Styles view, click
Ballot Styles in the top toolbar, then click
Export and then
In the Export Election Details file dialog, click
Browse and point to the USB drive to save the file. Click
Export to save the file to the
V: drive. The main SEMS file which should be named
COUNTYID_DATE.txt and the candidate mapping SEMS file which should be named
Copy these files to the USB drive and eject the drive.
When you turn on Election Manager initially, you'll be presented a screen that prompting you to Configure Election Manager.
To upload SEMS files to Election Manager, first insert the USB drive used to save SEMS files into the Election Manager laptop USB port. In the top-right of the screen, the text should change from
No USB to
Eject USB once connected.
Convert from SEMS files button to open the SEMS file conversion page.
From this view, click
SEMS main file and select the main SEMS file which should be named
You should see
✓ Loaded SEMS main file when loaded.
SEMS candidate mapping file and select the candidate mapping SEMS file which should be named
Once loaded, ballots will be generated automatically after an Election Loading modal and shown on screen. Election Manager will also mark the loading of election definitions as the
configured at time.
If you need to change an election definition, you can remove an election definition and reset Election.
Click the "Definition" tab and scroll to the bottom. Click the Red "Remove Election" button:
You are now back to the initial Election Manager screen, where you can re-configure Election Manager and create ballots for a different election file by repeating the SEMS upload steps.