VxCentralScan Hardware Setup

Hardware Overview

VxCentralScan is a commercial off-the-shelf (COTS) laptop pre-installed with VxCentralScan software that connects to a Ricoh scanner.

Two models of Ricoh scanners are supported: fi-8170 and fi-7600. The smaller fi-8170 (shown above) can scan batches of up to 30 ballots. The larger fi-7600 can scan larger batches of up to 100 ballots. Backup power for the scanner is provided by the APC UPS.

VxCentralScan Setup

VxCentralScan can be set up through the following steps:

1. Unbox and set up scanner:

   • Remove the scanner and power cord from the case

   • Attach and pull out the paper feed guide tray (a)

   • Pull out the paper holder tray (b)

2. Set up VxCentralScan laptop:

• Remove and document seal(s) as necessary

• Open the case by lifting the latches on front

• Prepare the components:

  • Remove the laptop

  • Pull the power cord (a) out and plug into the laptop and an outlet

To pack up the VxCentralScan, simply place all of the components back into the case as displayed above and package the batch document scanner. Secure the laptop case as required by sealing the eyelets highlighted below.

Both the fi-8170 and the fi-7600 can be used with an optional imprinter, the fi-819PRB and the fi-760PRB respectively. See the user guides for the and for assembly instructions. The scanner should be off when attaching the imprinter. After the imprinter is attached, adjust the paper guides on the imprinter to match the paper width of each batch, which is 8.5" for hand marked paper ballots or 8" for machine marked paper ballots.

After the imprinter is attached, adjust the paper guides on the imprinter to match the paper width of each batch, which is 8.5" for hand marked paper ballots or 8" for machine marked paper ballots. This adjustment is necessary to ensure that imprinting is done outside of the ballot marking area on each ballot.

Clean the scanner before every election. The rollers should be replaced occasionally depending on scanning volume. Consult for instructions on cleaning and maintaining the Ricoh scanners.