Election Day Checklist

VxScan Setup

Setup the hard-sided ballot box:

• open the velcro on the top and bottom of each side

• pull the box open

• using the yellow strap, lay the bottom down

• latch the bottom to the side

• pull the other yellow strap to bring the locking arm down

• pull the top up

• secure the top by pushing the locking arm back up

• check the top surface to ensure that the side panels are properly connected with the top panel

• confirm ballot box is empty

• seal or lock the ballot box door as required

• confirm the auxiliary bin is empty

• seal or lock the auxiliary bin door as required

• document seals as required

Setup the soft-sided ballot box

• place ballot box upright with wheels on the ground

• press on silver latches to unlatch and expand the box

• pull until all latches slide into place

• pull top panel from inside box

• lower floor panel

• place top panel on side rails and zip into place

• seal top panel zippers

• confirm ballot box is empty

• seal the ballot box zippers

• confirm auxiliary bin is empty

• seal auxiliary bin is empty

• document seals as required

Setup the scanner:

• place the case on top of the ballot box by (1) lining up the case bracket with the bracket brace on the ballot box and (2) pushing the case back to secure in place

• latch and seal the case to the ballot box from the backside of the case

• document the latch seal

• remove and document the scanner case seal(s)

• push the button to release and open each latch and open the lid

• remove the power cord from it's storage place

• plug the power cord into the case

• plug the power cord into an outlet or UPS power backup

• plug UPS power backup into an outlet (if applicable)

• turn the UPS power backup on

Open Polls

• open the interior panel and insert Poll Worker Card

• select Yes, Open the Polls

• insert a piece of thermal paper into the back of the printer

• one copy of the Polls Opened Report will print

• select Print Additional Polls Opened Report to print more

• verify precinct name, election date, and totals are zero

• sign, retain and/or display the Polls Opened Report as instructed by your election administrator

• remove Poll Worker Card

• close the interior panel

• seal and document the interior panel as required

Assisting Voters

Helping a voter cast their ballot at VxScan

• instruct the voter to insert their ballot in any orientation

• if ballot scans successfully, let the voter know their vote has been cast

• if ballot does not scan successfully, help the voter understand the issues with their ballot specified on the screen. Explain their options which, could include casting their ballot as marked, adding marks to their ballot, or receiving a new ballot

Close Polls

• unseal and document the interior panel seal as required

• open interior panel and insert Poll Worker Card

• select Yes, Close the Polls

• insert a piece of thermal paper into the back of the printer

• one copy of the Polls Closed Report will print

• select Print Additional Polls Closed Report to print more

• retain and/or display the Polls Closed Report as instructed by your election administrator

• remove Poll Worker Card

• insert Election Manager Card

• select CVRs and Logs from the side menu

• selectSave Log File

• remove Election Manager Card

• remove the USB drive from the interior panel and secure as required

Packing Up VxScan

Pack up the scanner:

• unplug the power cord from the case

• unplug the power cord from the outlet or UPS power backup

• insert the power cord into its storage place

• close the case lid

• seal and document the case as required

• remove the case from the ballot box by lifting and unhooking the latch on the back of the case, remove and document the seal as required

• pull the case forward and lift the case off of the ballot box

Pack up the hard-sided ballot box:

• unseal and/or unlock the ballot box door

• remove all ballots from the ballot box and seal into a secure container, recording the seal number as required

• unseal and/or unlock the auxiliary bin door

• remove all ballots from the auxiliary bin and secure for tally

• while holding the top, pull the yellow strap to pull the locking arm down

• push the top down

• push the locking arm back up

• unlatch the bottom from the side

• using the other yellow strap, pull the bottom up

• close the box

• velcro the top and bottom of each side

• turn off and store the UPS power backup

Pack up soft-sided ballot box:

• unseal and/or unlock the ballot box access panel

• remove all ballots from the ballot box and seal into a secure container, recording the seal number as required

• unseal and/or unlock the auxiliary bin door

• remove all ballots from the auxiliary bin and secure for tally

• hold the top, unzip and lift top

• reach into box and lift floor panel

• lower top into box

• release silver latches on sides by pressing

• reach into box, pull up on red handle to collapse box

• press box closed until silver latches engage

• turn off and store the UPS power backup

Last updated October 14, 2024.