You may receive properly post-marked absentee ballots for the next five days after election night that need to be counted. To add these ballots to unofficial results, you will need to:
Delete Ballot Data from Ballot Scanner
Scan Late-Received Ballots
Export a CVR for Late-Received Ballots
Load the CVR into Election Manager
Export Appended Results (New CVR + Original CVR(s))
Combine with GEMS Results
Upload Combined Results to SEMS
VotingWorks recommends scanning and tabulating all late-received ballots at once though you may process late-received ballots multiple times by repeating these steps.
Before scanning late-received ballots, you will first need to remove ballot data on the Ballot Scanner. To delete ballot data, first click
Advanced and then
Delete Ballot Data from the main Ballot Scanner screen.
After deleting ballot data, scan new batches for the properly postmarked ballots received after election night. In the example below, 8 new ballots were scanned after deleting ballot data.
After scanning, export the CVR containing the late-received ballots to a clean USB drive by clicking
Export. In the file dialog, open the USB drive and click
Save. The file name will be
VotingWorks recommends appending
YYYYMMDD is the day of export and
laptopID is the ID number on the Ballot Scanner exporting the file. An example filename in this format would be
After ejecting the USB drive from Ballot Scanner, insert the same USB drive into the Election Manager used for tallying. On Election Manager, first click
Tally to access the tally tab and then click
Load CVR Files. In the file dialog, select the file recently exported from Ballot Scanner and click
You will see the new CVR file loaded as an additional entry below your previously loaded CVR files.
To export results with the new CVR included, you will need to repeat the same export steps from Election Night by:
Exporting VotingWorks Results
Combine VotingWorks Results with GEMS Results
Export Combined Results
Upload to SEMS
Please refer to the Exporting Results documentation for instructions on how to export, combine, and upload results to SEMS.