Pre-Election Checklist

To prepare for an election, complete the steps below.

Retain Previous Election Files

If all files were saved on election night or post-election, skip to Remove Previous Election Files.

VxAdmin

• log in with election manager card

• insert USB drive

• select Reports from the side menu

• select Full Election Tally Report

• select Export Report PDF

• select Export Report CSV

• select Reports from the side menu

• select official Write-in Adjudication Report

• select Export Report PDF

• select Settings from the side menu

• select Save Logs

• select eject USB

• remove and securely store USB drive

• lock VxAdmin

VxScan

• setup the VxScan, without the ballot box

• log in with election manager card

• select CVRs and Logs from the side menu

• insert a USB drive

• select Save CVRs

• select Save Logs

• select eject USB

• remove and securely store USB drive

Remove Previous Election Files

VxAdmin

• log in with system administrator card

• select Election from the side menu

• select Unconfigure Machine

VxScan

• log in with election manager card

• select Unconfigure Machine

Configure VxAdmin

• set up VxAdmin

• log in with system administrator card

• insert USB drive containing the election package

• select the file name of the correct election package

• verify the title and date of election are correct

• select eject USB

• remove and securely store USB drive

• select Settings from the side menu and verify the current time and date are correct

Create Election Manager & Poll Worker Cards

• log in with system administrator card

• select Smart Cards from the side menu

• insert card to program into the card reader (unprogram if necessary)

• select the correct button for the card you are programming

• for election manager cards, record the PIN and keep it secure

• repeat for all cards you need to program

• lock VxAdmin (skip if continuing to the next section)

• securely store all cards

Format USB Drives

• log in with system administrator card

• insert a USB drive

• select Settings from the side menu and select Format USB

• confirm you want to format the USB drive by selecting Format USB

• repeat for all USB drives you need to format

• lock VxAdmin

• securely store system andministrator card

Save Election Package

• log in with election manager card

• select Election from the side menu in VxAdmin

• select Save Election Package

• insert USB drive when prompted

• select Save

• select Eject USB

• after VxAdmin confirms USB ejection, it is safe to remove the USB drive

Configure VxScan

• log in with election manager card

• insert USB drive with the election package from VxAdmin

• select the precinct the VxScan will be assigned to (if applicable)

• verify the title and date of election are correct

• remove election manager card

• repeat on each VxScan

Updated on February 27, 2025.