Election Night Checklist

On election night, you will need VxAdmin (laptop in orange pelican case and printer in gray case on wheels).

Tallying and Saving Results

• set up VxAdmin

• set up printer

• log in with election manager card

• select Tally from the side menu and verify there are no CVRs or manual tallies on VxAdmin

• select Reports from the side menu

  • Towns: print an Unofficial Full Election Tally Report as the Zero Report

  • City Wards: print an Unofficial Single Precinct Tally Report as the Zero Report

• print additional reports as required

• select Tally from the side menu, load CVRs from USB drive(s) - verify counts

• select Adjudication from the side menu, select a purple Adjudicate button to start adjudicating write-ins for a contest, continue until all buttons are complete

• add manual tallies (select Tally from the side menu and then Manual Tallies) (when applicable)

  • select the ballot style (town, school, ward, etc.)

  • select PRECINCT as the Voting Method - You should never choose absentee

• enter number of total hand count ballots

• enter amounts for each contest - note that each box must be have a number

  • if no votes were cast for a candidate, enter 0

  • if no votes were cast in a contest - this is an UNDERVOTE

  • if more votes were cast than allowed for a contest - this is an OVERVOTE

  • a green checkmark at the bottom of the screen stating Entered tallies are valid will confirm your counts are correct

• select Save & Next

• select Reports from the side menu and review, print, and export report as a PDF

  • Towns: print an Unofficial Full Election Tally Report for the results

  • City Wards: print an Unofficial Single Precinct Tally Report , selecting your ward, for the results

• select Reports from the side menu, review, print, and export an Unnoficial Write-in Adjudication Report

• verify all steps above are fully completed and reports reflect all ballots and adjudication

• select Reports from side menu, and Mark Election Results as Official in VxAdmin

• select Reports from the side menu, print and export as a PDF

  • Towns: print an Official Full Election Tally Report for the results

  • City Wards: print an Official Single Precinct Tally Report , selecting your ward, for the results

• print additional reports as required

• select Reports from the side menu, print and export an official Write-in Adjudication Report

• print additional reports as required

• select Settings from the side menu

• select Save Logs (keep the default and click Save)

• eject and remove the USB drive

City Wards must also complete the following tasks:

• insert new USB drive labeled with your ward number

• select Reports from the side menu, go to the Full Election Tally Report and select Export CDF Report

• save the CDF election results report to your USB drive

• eject USB Drive

• transfer the USB Drive to your city clerk for aggregation

• turn off the VxAdmin by pressing and holding the power button for a second and releasing

• pack up VxAdmin, seal and document as required, and store in a secure climate-controlled environment

• secure USB drive(s) as required

Last updated October 22, 2025.